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how to make a pdf

How to Create PDFs for Large Format Poster Printing

For best results with PosterBox convert your file/design
to a PDF using a FREE PDF Creator!

Download PDF995

Download CutePDF

To ensure we deliver you the best possible poster prints we need your poster design as a PDF. Why only PDF? PDFs contain all the information we need as printers to print your posters. A PDF embeds all the fonts, images and layout information into 1 compact file which ensures your posters will print as you see them on screen! No missing images or fonts changing!

So how do you create a PDF? By using either of these FREE PDF creators!

By using either of these PDF creators, a PDF can be created from programs including Microsoft Word, Powerpoint, Publisher, WordPerfect etc. PDFs are created by 'printing' to a converter, just as you would print to a desktop printer. Therefore any program that can print can be used to create a pdf. PosterBox recommends PDF995 or CutePDF as they both create pdfs suitable for poster printing. There are other PDF creators available and if you use one that you would recommend please drop me a line.

 


PDF995 Tutorial

Creating PDFs for Poster Printing with PDF995

Ready to create your pdf? To make sure your pdf is suitable for poster printing please follow these handy tips.

1) When your design is completed and proofed! click 'print' and select PDF995 from the printer drop down menu. Next click 'Properties'

PDF995_Screen1

2) From the Properties window select 'Paper/Quality' then click 'Advanced'

PDF995_Screen2

3) Select the correct page size, this is the size you have designed your poster at and set the TrueType Font to 'Download as Softfont'. If your document size is not the same size as the poster you require, please do not try to enlarge with these settings. It is best to leave any enlarging to us, just let us know what size you require. Click 'OK' and then click 'Print'. PDF995 will ask you to name your pdf and were you would like it saved.

PDF995_Screen3

4)- If you have the sponsored version of PDF995 you will see a screen similar to this one while the conversion is being performed. To stop this screen from appearing simply purchase a license. PosterBox can now print posters from your pdf!

PDF995_Screen4

PDF995 - Summary and settings for printing large format posters with PosterBox

"Pdf995 makes it easy and affordable to create professional-quality documents in the popular PDF file format. Its easy-to-use interface helps you to create PDF files by simply selecting the "print" command from any application, creating documents which can be viewed on any computer with a PDF viewer. Pdf995 supports network file saving, shared printing, Citrix/Terminal Server, custom page sizes and poster printing."

As with all of these programs PDF995 is very easy to use and creates good pdfs suitable for poster printing. Support via email is very quick, any query we have had has generally been answered within 2 hours. The free version, or sponsored version, displays an advertisement when creating the pdf, which can get a little annoying but this can be overcome by purchasing the license for $US9.95. You can upgrade PDF995 to add additional functionality such as merging two pdfs into 1, deleting pages in a pdf, securing pdfs with a password. Visit their website for further information.

 


CutePDF Tutorial

Creating PDFs for Poster Printing with CutePDF

Ready to create your pdf? To make sure your pdf is suitable for poster printing please follow these handy tips.

1) When your design is completed and proofed! click 'print' and select CutePDF from the printer drop down menu. Next click 'Properties'

CutePDF screen shot 1

2) From the Properties window select 'Paper/Quality' then click 'Advanced'

CutePDF screen shot 2

3) Select the correct page size, this is the size you have designed your poster at and set the TrueType Font to 'Download as Softfont'. If your document size is not the same size as the poster you require, please do not try to enlarge with these settings. It is best to leave any enlarging to us, just let us know what size you require. Click 'OK' and then click 'Print'. PDF995 will ask you to name your pdf and were you would like it saved.

CutePDF screen shot 3

4)- Final step is name your file and choose where you would like to save it. Click Save and your pdf will be created ready for poster printing with PosterBox!

cutepdf screen shot 4

 

CutePDF - Summary and settings for poster printing with PosterBox

"Portable Document Format (PDF) is the de facto standard for the secure and reliable distribution and exchange of electronic documents and forms around the world. CutePDF Writer (formerly CutePDF Printer) is the free version of commercial PDF creation software. CutePDF Writer installs itself as a "printer subsystem". This enables virtually any Windows applications (must be able to print) to create professional quality PDF documents - with just a push of a button!"

CutePDF is very similar in functionality to PDF995 without the annoying sponsorship screen. The program is easy to use and does a good job of producing poster printing quality PDFs. Their website is very helpful and you can upgrade to more advanced programs which give you more functionality.


EZYpdf Creator Tutorial

Creating PDFs for Poster Printing with EZYpdf Creator

Ready to create your pdf? To make sure your pdf is suitable for poster printing please follow these handy tips.

1) When your design is completed and proofed! click 'print' and select EZYpdf Creator from the printer drop down menu. Next click 'Properties'

EZYpdf Screen Shot 1

2) From the Properties window select 'Paper/Quality' then click 'Advanced'

EZYpdf Creator Screen Shot 2

3) Take your time on this screen there are quite a few options to set right.

  • Select the correct page size, this is the size you have designed your poster at
  • Set the TrueType Font to 'Download as Softfont'
  • In Printer Features set PDF colour Model to CMYK
  • and PDF Setting to Printer
  • Click 'OK' and then click 'Print'.

EZYpdf Creator Screen Shot 3

4) Choose where you want to save and name your PDF. Double check the quality setting and click SAVE

EZYpdf Creator Screen 4

EZYpdf creator - Summary and settings for printing posters with PosterBox

I couldn't find much information on EZYpdf which does worry me a little. I was unable to locate a user license agreement or a website selling the product. The only link I found gives a download link and information on how to use it. So please be cautious with this one and if anyone does find any more information about EZYpdf please email me.

Despite my reservations I went ahead and installed EZYpdf creator and found the program to be surprisingly good. EZYpdf provides a greater level of control over the final settings of your pdfs. The main distinction between EZYpdf and PDF995/CutePDF is its ability to use different quality settings for creating pdfs. The quality settings are:

  • Screen - creates smaller files sizes with reduced quality that are ideal for emailing eg emailing a proof of your poster design
  • EBook - for EBooks!
  • Printer - The best setting for poster printing with PosterBox
  • Prepress - When printing offset

EZYpdf creator also gives you the ability to add Author information - your name, title, subject and keywords - add a watermark eg DRAFT, merge with another pdf document and put a password on your pdf. You can even set how a document will open, either at page width zoom or one page zoom. For functionality, EZYpdf Creator is the best pdf creator of the 3 but its lack of online 'verification' causes me to urge caution before installing.

 

If you have comments or suggestions about this page please email Richard Stoute. We hope this information has been helpful to you.

PosterBox is the online solution for ordering fast, high quality digital large format poster printing with same day printing.